Payment process

Payments are processed through our Accounts Payable department. Our aim is to ensure that all valid invoices will be paid to the terms agreed with our suppliers.


Please speak to your contact at Sanctuary to obtain a 10 digit purchase order number starting with 41 or 45 before the delivery of goods or services. Unfortunately, we are not able to accept an invoice without this information.

All invoices and statements should be directed to:

PO Box 2039
2 Marybone
LIVERPOOL
L69 3AQ

Alternatively, you can submit your invoices by email to supplier.invoices@sanctuary-housing.co.uk. Invoices should be submitted as PDF documents, with one invoice per PDF file and a maximum of 20 invoices per email.

Account queries should be directed to our Finance Service Desk team.

Tel: 0800 022 4200
Email: finance.servicedesk@sanctuary-housing.co.uk

The Finance Service Desk is available between 9am and 5pm Monday to Friday.

Useful tips for quick and easy payments

Invoice details

To help us process your payment, invoices must contain the following information:

  • Sanctuary purchase order number.
  • Sanctuary operation (Group, Housing, Care, Supported Living, Sanctuary Students or Maintenance).
  • subsidiary or region who received the goods or services.

If we receive your invoice with missing information, we’ll have to return it which will delay payment.

VAT details

Your invoice should contain your organisation’s VAT number and show separate values for:

  • the net value of goods and services before VAT.
  • the percentage and amount of VAT.
  • the total of the net value and amount of VAT.

Invoice for works

If the invoice is for works which fall under the construction industry tax legislation (CIS), we need your invoice to show the labour and materials elements separately.

Supplier number

All suppliers are given a supplier number which should be used when you contact us. Our Finance Service Desk can provide you with your supplier number.

Invoice resolution

All invoices

 

All invoices

Step 1
All invoices to be sent from the supplier, directly to:

Supplier.Invoices@sanctuary-housing.co.uk (20 PDF invoices per email)
or PO Box 2039, 2 Marybone, Liverpool, L69 3AQ

 

Invoices accepted

Invoices disputed

Step 2
Invoices OK

Step 3
Invoices paid within payment terms

Step 2
Invoices in query / dispute

Step 3
Invoices returned within 10 days of receipt

Step 4
Supplier to re-issue new invoice

Status updates flowchart

 

Status updates or requests

Step 1
Where there are any status updates, requests for payment, these must be addressed to:

Finance.Servicedesk@sanctuary-housing.co.uk or 0800 0224 200
 

Step 2
Call / email will be acknowledged and a ticket reference provided within 24 to 48 hours
 

Step 3
If you feel the above has not been met, please call again and request your query be escalated to a supervisor.

 

Download Suppliers payment process flowchart (PDF 57KB)